How To Write A To-Do List (That Actually Gets Accomplished)

How To Write A To-Do List (That Actually Gets Accomplished)

We can’t even begin to explain how much we love to do lists.

Let us tell you why…

A to do list is one of the simplest and most affordable tools you can use to keep track of and accomplish goals.

Here is where people get into trouble…

Anybody can write themselves a to do list, right?!

But, only a handful of people utilize them appropriately so that their goals get accomplished!

Successful to do lists will require some strategy and organization on your end, but trust us when we say it is worth it. Here is all you have to do:  

1) Write It The Evening Before

Remember when you were a kid and your mom made you pick out your outfit the night before?

Yup, those were the days!

At the time it may have seemed a little silly and unnecessary, but you have to admit that it saved you time the next morning.

Plus, we are all human and will have those mornings that just don’t go as planned.

By prepping your to-do list the night before you can confidently wake up knowing your day is planned and ready to tackle.

2) Organize By Importance

When you have a to-do list of 10+ items, organizing tasks by the level of importance in your head can be tricky.   

A very popular and successful technique is to organize your to-do list using the Eisenhower Box.

This way you can get everything written down (what I call a “brain dump”), but by knowing what is most important (the urgent and important box) and starting there––you will end up using your time much more wisely .

Here is where it gets even better.

You can only move on to another one of the boxes after the urgent/important box is complete, leaving not urgent and not important for last (or the next day).

This way you can ensure the most essential items get done at the appropriate time.

3) Understand Your Productivity

Not all people are created equally.

This means not all people have the same productivity patterns.

Let’s say your productivity is at its peek in the morning.

In that scenario reserve your important tasks for the morning, and get the simpler tasks out of the way in the evening.

Gary Keller (KW Realty) says that he blocks each work morning off in order to accomplish as much as possible without interruptions. That way by the time the mid to end of the day comes, when most schedules get completely thrown off track, he has already been his most productive and is ready to go with the flow!

What If You Don’t Have The Answer (to when you’re the most productive)?

I want you to think back to the last time you got a difficult task done faster than normal.

1) What time of the day was it?

2) What day of the week was it?

3) How was your sleep the night before?

By keeping track of your own personal productivity patterns you can create your to do list accordingly.


Your Homework

Don’t worry this is fun homework.

  •   Go get your notebook and write down your to do list for tomorrow.
  •   When you are done go through each task and put it into your Eisenhower Box.
  •   Finish off by confirming the order works with your proactivity habits.
  •   Take on your goals and achieve maximum success!


Written by Jaclyn Baker

3 Simple Tips for Organizing Your Day

3 Simple Tips for Organizing Your Day

Have you ever had one of those days where you looked at your watch expecting it to be around 11 AM and it’s already 3 PM?!  

It is kind of like when you roll over in the middle of the night expecting at least few hours to go until your alarm goes off…

When in reality you only have ten minutes.

Losing Track of Time Isn’t The End of The World

It only becomes a problem when your time management skills get out of hand resulting in an unproductive day.


No day will ever be 100% perfect and smooth sailing because that’s just the way life is.

But, we do have some good news for you.

There are techniques you can start implementing today in order to better organize your schedule and have more free time to do what you love!

1)  Create a Strategic & Specific To Do List

When we have too many tasks hanging over our shoulders two things happen…

  •   Nothing ends up getting done because we are so overwhelmed
  •   The least important tasks get done first, leaving us with no time to get the important ones done at all.

Creating a specific to-do list in advance can significantly improve your organization and productivity. Additionally, having all of these to-do lists in one place can help you from feeling so overwhelmed when trying to manage a hefty list.

Bonus Tip

Actually crossing items off of your to-do list is very therapeutic and rewarding. It validates that the project was successfully completed.

2) Outsource What Others Can Do Instead

It’s funny how the “easiest” and “most simple” tasks can sometimes take the longest.

Be honest, how many times have you spent 2 hours at the grocery store or on the phone with a service provider only to become too drained to work on your business productively?

It’s crazy – but there is a solution.

Find that one, time consuming activity in your routine that you feel comfortable outsourcing and get your time back!

Yes, outsourcing your tasks will cost you money.

But think about it…

With the hours you saved outsourcing your tedious tasks, you can make up for in your career and family life. How much is time with your loved one’s worth to you?

3) Organize Your Emails

Thanks to email we no longer have to worry about pricey phone bills or losing important information.

The thing is as time goes on our email inbox can start to get out of hand.

Having important emails get lost is a common occurrence, but it 100% avoidable.

Top Email Organization Tips

1) Schedule your email time to avoid being glued to it all day.

2) Separate your business and personal email.

3) Unsubscribe to email lists that no longer serve a purpose in your life (try 

4) Delete old emails that are no longer important.  

5) Outsource your email management to a personal assistant.

A clutter free email inbox is a clutter free mind!


Written by Jaclyn Baker

A Few of Our Clients